Information for Speakers

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This page covers the information contained in the Speakers Information Pack.

Talk duration

Standard length talks run for 45 minutes, including questions. Non-standard length talks are listed on the schedule, but are also inclusive of question time.

You are in charge of allowing time for questions inside your slot. Often, speakers who choose to take questions will speak for 35-40 minutes, and then take 5-10 minutes for questions.

However, you can decide how you would like to handle questions about your talk. By default, Session Chairs will assume you are allowing 5 minutes for questions. Please tell your Session Chair what your preferences are.

You have three choices for taking questions for your talk: No questions - you can use the whole 45 minutes for your talk. If people have questions they can find you afterwards. Curated questions only - your Session Chair will stand next to the microphone and moderate questions (e.g. by stepping in if someone makes a comment instead of asking a question). Roaming Q&A - your Session Chair will bring the microphone to members of the audience and they can ask you questions.

Your Session Chair will sit in the front row and give you time warning cards at 5, 2, and 1 minutes remaining, and STOP when you have hit your time (e.g. at 40 minutes if you want 5 minutes for questions). Please speak with your Session Chair before your talk about any preferences you have for this.

There are 10 minutes between the talks for changeover. Please respect this time limit. Once your slot is over, please collect your things and continue any conversations in the hallway, in order to give the next speaker an equal chance to prepare.

Display resolution

We use a strict 16:9 ratio on all displays with 720p resolution (1280 x 720p).

Video connections

All rooms will only have HDMI connectors. If you need an adapter to output HDMI, please bring it with you (especially if you are a Mac user or need USB-C connectors). We strongly recommend you bring the power adapter for your device, too.

There will also be an audio connector (headphone/mini-jack). Please let the A/V team know if you are intending on playing audio when setting up for your talk so they can test sound levels before you start.

If you will have special requirements beyond this, please get in touch in advance with the AV team lead, Ryan: or +61 418 186 604.

Testing your laptop

It is recommended that you test your laptop before your talk. A test setup will be available in the AV Room, room 101 in the Jack Erskine building as marked here. This will be similar to the podium setup, allowing you to plug your laptop in and check that it works. A helpful volunteer can direct you if you become lost.

Arrive early

Please make sure you know when and where your talk is scheduled. Please check the schedule to confirm the day, time, and room for which your talk is scheduled.

Since we are so close to the event, we will not be making any more schedule changes unless absolutely necessary. If any changes affect you, we will let you know as soon as possible.

It is essential that you arrive in your talk room in the break before your talk to ‘check in’ with and meet your Session Chair and A/V team. This will give you time to look at the layout of your room, assess the space, etc.

Slide tips

For the title slide of your talk, we would appreciate it if you used our template which can be downloaded in LibreOffice Impress format here. The font we use on this slide is Space Mono and is embedded into the file. You can download a copy of the font if you want to use it throughout your talk from here.

Here are some suggestions for slide design that will help you avoid a few common disappointing situations that presenters can face. (We thank previous and PyCon AU organisers for this helpful list).

Ensure that text isn’t too close to the borders or sides of your slides; pProjectors have a tendency to cut the sides of your slides!

  • Avoid highly indented bullet points
   - It’s a sign you’re overloading the slide.
       + With too much information.
           ^ Which can get frustrating
  • Ensure that text is large enough to be readable at a distance (> 18 point is usually a good guide). If you can read your slide in the thumbnail preview, that is a good sign.
  • Projectors - compared to screens - often have very poor contrast. Just because it looks good on your computer screen doesn't mean it will look good on the projector. Avoid too many fancy colours - just keep it simple.
  • Many people have problems with seeing low contrast colours and images. Please also try to consider colour-blind people when picking colours.
  • Spellcheque you’re presnttion.
  • Consider using a slide lint tool, such as [1], to check your slides for many of the above conditions.

More helpful hints can be found in the Writing Slides section of VM Brasseur’s Public Speaking Resources.

Conduct and expectations

Please make sure that your talk content and slides comply with the Code of Conduct. We take our Code of Conduct extremely seriously, and expect all of our speakers to uphold it on our stages. Any actions that make attendees feel unwelcome or unsafe fall under the Code of Conduct.

Talk recording

Your talk will be recorded, unless you have opted out of the recording release in your talk proposal form. All recorded talks will be available on the YouTube channel shortly after the event and uploaded to the Linux Australia mirror [2]

Quiet space

Should you need a quiet place to prepare for your talk, meditate, or unwind, we have a room set aside for this purpose. You can find the Speaker’s Room on the second floor of the James Hight building; room 210 at the back corner of the Library, as marked here. Access into James Hight is from the other end of the building. Please note that this room is shared with other conference speakers who may need it, so may not be a good place to rehearse your talk.

Your published talk details

Your talk information and biography is up on our website.

Please take the time to look over your talk entry, and make sure that you are happy with your abstract and biography.

Should you wish to update your biography, profile photo, or abstract, please email any changes to from the same email address you used to submit your talk, or register for the conference.

We advise you to send through any changes as soon as possible, ahead of the event, as the organising team will be very busy during the event and will not have time to push website changes outside of egregious errors or emergencies.

What to do if Something Comes Up

Sometimes things happen!

Laptops run out of power, slides go missing, transport runs late, family stuff comes up, physical or mental health problems can occur. If anything comes up at any point, please let Eila (our Speakers coordinator) or one of the other conference organisers know. We have an experienced organising team who can help with a broad range of questions, issues, or concerns. The sooner you let us know if there is a problem, the sooner we can work with you to achieve the best possible outcome.

If you’re just unsure and need to clarify something, ask in on IRC (freenode) or email

If you are having an urgent problem relating to conference logistics, please contact Eila. We will share her conference phone number closer to the event. Less immediate issues can be directed to a Volunteer, A/V Team member, or Organiser, as appropriate.

If you have an issue that should involve our Conduct Team, a 24-hour hotline number will be made available at the event. Less immediate issues of Conduct can be emailed to Signs with these details will be around the venue.

If you have an immediate safety concern while on campus, please contact UC Security on 0800 823 637 (or +64 3 3692888) in the first instance. They will liaise with emergency services as appropriate. Should you be unable to reach UC Security or be off-site, call Emergency Services (111).